plantservices.nsula.eduPlant Services – Northwestern State University

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Parrie 2019-05-29T15:00:03+00:00 PLANT SERVICES Plant Services is a university department that offers continuous quality services to NSU in order to enhance student life and learning. We are responsible for providing asset/space management, central receiving and shipping, as well as property control/state inventory reporting for the Natchitoches campus, Leesville campus and the Shreveport campus. We also house an inventory of supplies and materials in the on-site warehouse, in order to provide immediate access to these materials for NSU Physical Plant employee use on our campuses. We provide service campus-wide, by assisting in moves and set-ups including graduation, recruiting events, Student Activities set-ups, campus concerts, NSU Lab School set-ups, as well as numerous other events. Documents and Forms Asset/Space Management Central Receiving Property Control University Warehouse Warehouse Prices Documents and Forms All multi-part forms are available for pick up at the Plant Services Office. User Guides Asset Management Users Guide Central Receiving Users Guide Movable Property Users Guide Warehouse Inventory User Guide Custodial Request for Tables and Chairs/User Guide No Records Central Receiving Delivery Log Sheet [Sample] Interdepartmental Invoice Physical Receipt Discrepancy Purchase Order Change/Cancellation Receiving Log Sheet [Sample] Property Control Act of Donation - Gift in Kind Authority to Release Equipment for Repairs Livestock Record [Sample] LPAA Certification of Data Sanitization Form Movable Property Acquisition Report [Sample] Movable Property Transaction Request [Sample] Sanitization Policy Title 34 Property Loss Prevention Request for Temporary Removal of State Property Useful Information LPAA Property Location Index/NSU Building Numbers Property Custodian LPAA Account Index Warehouse Inventory Inventory Check Sheets [Sample] Inventory Issue Report [Sample] Inventory Transaction Receipt [Sample] Part List Report [Sample] Parts On Order Report [Sample] Physical Plant Control Center Direct Pay Voucher Physical Plant Control Center Direct Pay Voucher Continuation Physical Plant Control Center Direct Pay Voucher - Multiple Invoicing Physical Plant Warehouse Credit [Sample] Physical Plant Warehouse Requisition [Sample] Physical Plant Work Order Voucher TMA Receiving Report [Sample] TMA Work Order [Sample] Asset/Space Management The Asset Manager’s responsibility is to identity all capital assets, maintain records for buildings and other capital assets, and complete Investment in Plant and Depreciation Schedule on those assets that meet thresholds set by the State of Louisiana and Governmental Accounting Standards Board. The Asset Manager also administers the software of all maintenance supply assets. The Asset Manager is to update and maintain NSU building records, and work closely with Office of Risk Management to update any changes in facility utilization. The Asset Manager is responsible for entering all changes in the Facility Use Module for use by the Office of Institutional Research. OIR will generate reports and e-file them to the Louisiana Board of Regents for comparison to determine how NSU ranks in the Louisiana System, in space utilization. Hours : Mon—Thursday: 7:00 am—5:00 pm Fri: 8:00 am—12:00 pm Phone : (318) 357-4238 Fax : (318) 357-5127 Central Receiving The Central Receiving Agent has the responsibility of the receiving and shipping of university purchases. Central Receiving personnel completes the transactions of merchandise from vendors, third party manufactures and freight agencies. Goods and merchandise routed through Central Receiving will be analyzed in both qualitative and quantitative aspects, by receiving personnel. Returns are routed through Central Receiving so as to capture property information and any credit related information for proper record keeping. The receiving agent also has the responsibility to tag all movable property as identified by the Property Control Office to meet state property rules and regulations. Hours : Mon—Thursday: 7:00 am—4:30 pm Fri: 8:00 am—12:00 pm Phone : (318) 357-5135 Fax : (318) 357-5127 Property Control The Property Manager has the responsibility under the direction of the head of agency (president) and the Louisiana Property Assistance Agency to ensure the safety and accountability of all movable property. The Property Control Office responsibilities include; tag, transfer, surplus of items, conduct annual inventory audits, and maintain property files based on set rules and regulations. Each Budget Unit also carries the responsibility as Property Custodian to assist the property office in annual inventory. Each Budget Unit is also responsible for ensuring the safety and accountability of all state owned property within their area. All requests to transfer, surplus, and/or dismantle movable property are to be submitted on the “Movable Property Transaction Request” form . This is a multi-page form and is available at the Plant Service property office. No property is to be moved (even to another office) without first completing this form and submitting it to the Property Control Office, located in the Facility Services Complex on South Jefferson. Hours : Mon—Thursday: 7:00 am—5:00 pm Fri: 8:00 am—12:00 pm Phone : (318) 357-6800 Fax : (318) 357-5127 University Warehouse University Warehouse services include receipt, storage, and distribution of high use items in a central location so as to negate repetitive buying from outside of the agency. The stock items are generally in place to support the operation of the Physical Plant staff. Many high use office supplies such as ream...